Enhancements to the Electronic Trademark Assignment System (eTAS) September, 2014

We are pleased to report that the following improvements have been made to eTAS during fiscal year 2014. We believe these enhancements will assist our customers when filing and recording assignments with the Assignment Recordation Branch.

  • NEW CONVEYANCE TYPES: Added three new Conveyance Types to improve specificity in database and reduce need to file two documents in the case of merger and change of name:
    • "Merger and Change of Name" allows customers to select both conveyance types in a single submission
    • Entity Conversion
    • Court Order
  • ORDER OF RECORDATION: Added method for customers to designate the order of recordation for multiple, related assignment submissions.
  • PHONE COMMUNICATION: Introduced new service in which USPTO will contact customers by phone: (1) to resolve recordation issues rather than issuing a Non-Recordation Notice, and (2) to help identify potential typographical errors that might result in the filer having to file a corrective assignment at a later time.
  • ELECTRONIC RESUBMISSION: Added electronic resubmission capability allowing customers who receive a Non-Recordation Notice to resubmit the corrected paperwork electronically.
  • COUNTRY CODES: Updated and reordered country codes in eTAS (1) to be consistent with other USPTO systems such as TEAS and (2) to enable USPTO to add and delete countries from the list.
  • SPECIAL CHARACTERS: Added ability for customers to enter special characters in the name fields in eTAS. For example, customers could enter a corporation called XYZ*, Inc. as a name.
  • NOTICE DELIVERY: Instituted delivery of recordation notices via three methods in succession: (1) first attempt is via email, (2) if email is unsuccessful, then send via fax and, (3) if fax is unsuccessful, then send via postal mail.
  • VERIFICATION: Added a statement to the validation page requiring a filer to verify that he/she is aware that the unauthorized use of eTAS is a misrepresentation to the federal government, is prohibited and is subject to criminal and civil penalties. This change was made in an attempt to prevent the filing of false transfers against another's property.